Dear Friends,
We have spent some time on the accounts this year and we cannot reconcile them. In a slightly bizarre outcome, we appear to have *too much* money.
Our projected balance is £3,508.76
Our actual balance is £3,865.34
The Trustees have agreed to accept the current situation, and we are turning to accounting software for 2020-21
The accounts are below:
| Feb-20 | Feb-19 | Feb-18 | ||||
| Notes | Bank Statement one day before the convention | 1559.1 | 5290.68 | 1512 | ||
| Income | ||||||
| 4 | Ticket sales | £4,429.99 | £4,000.00 | £1,622.22 | ||
| 5 | Direct transfer | £1,525.58 | £100.00 | |||
| Subsidy | £2,108.00 | |||||
| Cash | £65.00 | |||||
| total Income | £8,063.57 | |||||
| £4,165.00 | ||||||
| 7 | Conference expenses | £2,400.00 | ||||
| 1 | Rooms for keynotes | £252.00 | £80.95 | |||
| Subvention for keynotes | £60.00 | |||||
| Guest travel | £242.00 | |||||
| Catering | £1,813.63 | £0.00 | ||||
| Site | £2,108.00 | £0.00 | £1,321.20 | |||
| 3 | badges | £18.99 | ||||
| 3 | printing | £0.00 | ||||
| extra coffee serving | £240.00 | £22.00 | ||||
| Guest expenses | £87.00 | |||||
| special needs food | £22.00 | |||||
| Guest food (refund to JdG) | £107.00 | |||||
| Lost deposit | £100.00 | |||||
| Refunds | £419.59 | £2,842.62 | £1,524.15 | |||
| Web site | £60.00 | |||||
| total expenses | £4,987.59 | |||||
| Deposit for Ireland 2021 | £890.00 | |||||
| Admin | £80.00 | |||||
| Funds Brought Forward from previous year | £1,322.38 | £1,512.00 | £205.76 | |||
| surplus | £2,106.38 | £1,322.38 | £1,512.00 | |||
| 2021 tickets | £80.00 | |||||
| Projected balance (ie to tbc) | £3,508.76 | £2,834.38 | ||||
| Cash balance (from bank statement) | £2,975.34 | £3,045.76 | ||||
| Credit | £890.00 | |||||
| Balance | £3,865.34 | |||||
| z | ||||||
| 1 | Transferred to FM”s account then paid to intermediary | |||||
| 2 | paid by FM and compensated | |||||
| 3 | covered by hosts | |||||
| Cancellations to be carried forward to next year. | ||||||
| 4 | UK: £2260; EU: £2168.99 | |||||
| 5 | Conference support £864.45; refund from Salzburg £661.13; direct conference support | |||||
| 7 | Paid to Salzburg | |||||
